6. WooCommerce Integration

WooCommerce integration is one of the most critical parts of the module. Orders are listed inside MP Accounting Manager, but the order source remains WooCommerce. When the module turns a WooCommerce order into an accounting record, it takes customer, product, VAT, payment, and total information with a snapshot approach.

1. A WooCommerce order is created and the payment/order status becomes suitable.
2. The order is listed on the MP Accounting > Woo Orders screen.
3. For orders without an invoice, the “Create Invoice” button appears.
4. When the button is clicked, the New Invoice form is filled with order data.
5. The administrator enters the GİB/e-Archive invoice number and any missing tax information.
6. The invoice is saved and matched with the Woo order ID.

Thanks to this integration, the order and invoice relationship is tracked in a separate mapping table. If there is an active invoice for the same order, the existing invoice is displayed on the Woo Orders screen instead of a new invoice creation button.

7. Invoice Management and Duplicate Protection

Invoice management is the center of the module. Invoices are not only saved; they are tracked together with their statuses, customer information, Woo matches, line items, export status, and log history. The system uses status management instead of physical deletion.

The duplicate system specifically checks fields such as invoice number, ETTN/UUID, PDF hash, order ID, customer tax number, invoice date, and total amount. On the update screen, the current invoice ID is excluded from duplicate control; therefore the invoice does not conflict with itself, but if it conflicts with another active invoice, the update is blocked.

8. Export and Accountant Package

For the accountant, the most important need is to receive periodic data in an organized single package. MP Accounting Manager meets this need with both single CSV and ZIP package export. The ZIP package makes the accounting operation much more organized.

Each export operation is saved to the history table. In addition, thanks to the export_items table, which invoices were included in which export package are permanently tracked. This allows the question “Has this invoice been sent to the accountant before?” to be answered through the system.

9. Dashboard, Logs, and Traceability

The dashboard is the module’s daily control panel. The purpose is not only to show statistics, but to help the site manager quickly see what needs to be done. The dashboard displays this month’s active invoices, VAT total, invoices waiting for export, records requiring review, and Woo orders missing invoices.

• Monthly active invoice count and total amount
• Monthly VAT total
• Invoices waiting for export
• Invoices requiring review
• WooCommerce orders missing invoices
• Latest export records
• Latest warning/error logs

The Logs screen is the audit layer of the module. Installation, invoice creation, invoice update, duplicate blocking, export download, export history record creation, and error records can be tracked from here.

10. Settings and Manageability

The settings screen allows the module to be configured according to the business. Company information, default currency, VAT rate, new invoice status, export status, ZIP export activation, and export limits are managed from this screen. Settings are stored in the WordPress options structure.

11. Security Approach

MP Accounting Manager is designed as an admin-only module. Even so, invoice and customer information is considered sensitive. Therefore, the core security approach is based on permission control, nonce verification, file/export access control, avoiding public file sharing, and logging.

• current_user_can-based permission control
• Nonce verification in form and export operations
• Screens accessible only to admin/authorized users
• Export history and transaction logs
• Status management instead of physical deletion
• Principle of not sharing sensitive files via public URLs
• Architecture suitable for token time limits and download logging infrastructure for future accountant access

12. User Scenarios

Scenario 1: Invoice Record from Woo Order

The order arrives in WooCommerce. The administrator clicks Create Invoice on the Woo Orders screen. The form is filled with order information. The GİB invoice number is entered and the invoice is saved.

Scenario 2: Manual Invoice Entry

An invoice without a Woo connection or tracked manually is saved directly from the New Invoice screen.

Scenario 3: Duplicate Blocking

If the same invoice number exists in another approved or review-status record, the system does not allow a new record or update operation.

Scenario 4: Period Export to Accountant

The month-end period is filtered and Download ZIP Package is selected. Invoices, items, and customers are exported as a single package.

Scenario 5: Reviewing Export History

A previously downloaded export record is opened and the invoices included in that package are displayed.

Scenario 6: Correcting an Incorrectly Entered Invoice

Customer, amount, invoice number, or item information is updated from the invoice edit screen; the operation is logged.

13. Marketing Value and Benefits

MP Accounting Manager simplifies the accounting preparation process for small and medium-sized WooCommerce businesses. The module strengthens the order-invoice tracking layer without changing the invoice issuing operation. For this reason, it adapts easily to the existing workflow.

14. Competitive Advantages

Many solutions on the market either try to become full e-invoice integrators or store limited meta records inside WooCommerce. The difference of MP Accounting Manager is that it treats the accounting operation as an independent and modular tracking engine inside the WordPress admin.

• Architecture dependent on WooCommerce but not embedded in WooCommerce tables
• More controlled data structure for reporting and export with custom tables
• Strong traceability with export history and export_items relationship
• Duplicate control that separates active/passive invoices according to accounting logic
• PDF location note/archive approach without requiring permanent storage of the GİB PDF file
• A structure that is simple in the first phase and can grow into a mini preliminary accounting system in later phases

15. Phase Plan and Development Roadmap

16. Technical Table Summary

17. Testing and Quality Control Approach

For module reliability, tests should not only check whether screens open, but whether workflows behave correctly. Duplicate, export history, and editing scenarios should be considered especially critical.

• Does the Woo order list open and does the invoice form fill from the order?
• Is the same invoice number blocked again in approved/review status?
• Are cancelled or archived records excluded from duplicate control?
• Can the invoice edit screen save the existing record without conflicting with itself?
• Do CSV and ZIP exports generate the correct files?
• Are export history and export_items records created?
• Does the dashboard correctly show records waiting for export and requiring review?
• Does the log screen show warning/error records and context data?
• Are settings saved and reflected on the New Invoice and Export screens?

MP Accounting Manager is a powerful operation module that organizes manual GİB/e-Archive invoice processes for WordPress + WooCommerce-based businesses. Its greatest value is that it gathers order-invoice tracking, duplicate control, export packages, and accounting preparation in a single panel without changing the invoice issuing process.

Thanks to its custom table architecture it is scalable; thanks to module loader compatibility it is controlled; thanks to its dashboard and log structure it is traceable; and thanks to export history it is auditable. When the Phase 1 core is completed, the system reaches a usable level for daily operations; in Phase 2 and beyond, it can evolve into a more comprehensive preliminary accounting system with PDF import, secure accountant access, current accounts, expense management, and private integrator connections.

Final Message

MP Accounting Manager brings WooCommerce orders, GİB/e-Archive invoice records, and accounting export processes together in one center, offering businesses a safer, faster, and more traceable accounting preparation experience.